Starting a tutoring business is more than just educating a class of students. It involves several aspects, such as creating a business plan, budget, marketing, business models, etc. Considering that the global online tutoring market will reach a market size of USD 386.56 billion by the year 2032, and with technological advancements, it is essential to be equipped with some of the best tutor management software, including a highly efficient CRM. Opting for a CRM for a tutoring business can be a game-changer only if you select the right one.
Let us end your confusion and bring you the top 10 CRM options for tutoring businesses. We will explore their features and pricing for better decision-making.
What Is a CRM for a Tutoring Business?
Customer Relationship Management (CRM) is a tool that tutoring businesses can use to manage student or parent interactions, leads, and other aspects of the tutoring business. A CRM offers a unified front to manage different functions such as scheduling tutoring sessions, generating invoices, recording lessons, tracking inquiries from students, sending out class updates, and managing student/parent interactions in one place.
A CRM is tutor management software that can be used regardless of whether you are a solo tutor with 10 students, a freelancer teaching multiple subjects, or a professional tutoring center with more than a hundred students. A CRM allows your tutoring business to have a proper structure, has space for scalability, and results in a more efficient process.
The online tutoring services are expected to see a massive growth of 14.5% CAGR by the year 2030. For budding entrepreneurs looking to start a tutoring business, it is imperative to invest in a good CRM to grow considerably.
Top 10 CRM Options for Tutoring Businesses in 2025
A CRM for tutoring businesses is not just a tool to store student data or study lessons; it is more than that. It can provide a great experience for both students and parents. With timely communication, class scheduling, and progress tracking, a CRM can help a tutoring business thrive and hence is a valuable asset.
Let us look at the top 10 tutoring business CRM options:
1. HubSpot CRM
HubSpot CRM is an AI-powered platform that unifies all the processes of a tutoring business. Below are some features of the HubSpot CRM:
- Lead and contact management
- Appointment scheduling
- Detailed dashboard and reports
- Activity tracking
- Email marketing
- Student support helpdesk
- Learning management integration
Pricing:
- Free Plan: $0. Free marketing, sales, service, content, operations, and commerce tools. However, some features will be limited.
- Starter Plan: $15/month/seat.
- Professional Plan: $800/month.
- Enterprise Plan: $3600/month.
2. TutorBird
It is one of the best tutor management software for solo tutors and small tutoring businesses. If you are looking for alternatives to TutorBird that might better suit your tutoring business needs? Check out the detailed guide on TutorBird alternatives to explore other options. Features of this platform are as follows:
- End-to-end student management
- Scheduling and attendance tracking
- Automated invoices and payments
- Multi-tutor – add and manage tutors
- Website builder
- Student portal
- Progress reports
- Session notes
Pricing:
- Single-tutor Plan: $14.95/month
- Multi-tutor Plan: $19.90/month (increases as per the number of tutors)
3. Salesforce Education Cloud
Salesforce Education Cloud is one of the best CRMs for tutoring businesses that offers AI and analytics-integrated platforms. Some of the features of this CRM are as follows:
- Tracking for recruitment and admissions
- Identification of at-risk students
- AI-driven insights
- Data cloud for education
- Prospective student timelines
Pricing:
- Education Cloud Enterprise Edition: $81.25/User/Month
- Education Cloud Unlimited Edition: $138.75/User/Month
- Education Cloud Einstein 1 for Sales Edition: $350/User/Month
- Education Cloud Einstein 1 for Service Edition: $350/User/Month
4. Teachworks
This tutor CRM can help handle complex operations, including multi-location management and payroll. Below are the features of this platform:
- Calendar and scheduling
- Billing, invoicing, and payroll
- Communication tools
- Records and analytics
- Customization options
- Automation
- Multiple branches
- Integrations and add-ons
- Website plug-in demo
Pricing:
- Starter: $16.49 per month.
- Growth: $47.99 per month
- Premium: one $87.99 per month
5. TutorCruncher
TutorCruncher is software for tutoring businesses that can help an online tutoring business streamline the tracking of student progress. It also helps save admin time and manage lessons efficiently. If you’re considering switching from TutorCruncher or comparing platforms, our comprehensive article on TutorCruncher alternatives reviews several comparable tutoring management solutions. Below are the features of this platform:
- Calendar and scheduling
- Billing and payroll
- Tutor, client, and student management
- Total business oversight
- Payment integrations
- Communications
- Security
- Support
- Customization
Pricing:
- Pay as you go: starting from £25 per month.
- Startup: starts from £60 per month
- Enterprise: starts from £700 per month
6. Keap
This CRM has built e-commerce and automation tools, which can help the company choose to market its services better. Some of the features offered on this platform are as follows:
- Marketing automation
- Lead sourcing and segmentation
- Setting of appointment
- Invoicing and payment processing
- Client management
Pricing:
The basic pricing on this platform starts at $249 per month, which is for two users and 1500 contacts. If you opt for more users or contacts, the price will increase accordingly.
7. Zoho CRM
Zoho CRM is a powerful tutor scheduling software that provides a tailored experience for your business. Check out the features listed below:
- Meeting and booking types
- Scheduling rules
- Booking page
- Integration
- Reports and dashboards
- AI integration
- Mobile app
Pricing:
- Basic: Rs 360 per user/month billed annually.
- Premium: Rs 540 per user/month billed annually.
8. 17hats
17hats is a great CRM for solo tutors just starting their business journey. It is also suitable for freelancers who have multiple clients. Let us look at some of the features of this platform:
- Online scheduling
- Workflows
- Contract
- Questionnaire
- Online payments
- 2-way email sync
- Templates
- Calendars, to-do automation
Pricing:
- Monthly: $60 per month
- Yearly: $600 per year
- Bi-yearly: $800/two years
9. ClassManager
ClassManager is affordable class admin software that can help you automate scheduling, billing, and class booking. Let’s look at some of the features that this platform offers:
- Unlimited classes and customers
- AI-integrated power technology
- Class scheduling attendance
- Staff payroll
- Online registration and waiting list
- Invoicing and payment tracking
Pricing:
- Monthly: £30 per month
- Annual: £300 per year
10. vcita
It is a business management tool that can also offer diverse session formats along with several features, as listed below:
- Billing and invoice
- Online scheduling
- Payment processing
- Client portal
- Lead capturing
- App market
- Marketing
- BizAI
Pricing:
- Starting small: $29 per month, billed annually
- Business: $54 per month billed annually.
- Platinum: $93 per month billed annually
How to Choose a CRM for Your Tutoring Business?
Before you finalize CRM to cater to your growing tutoring business needs, it is essential to consider a few things. Below are the points that you must keep in mind:
- If you are starting as a solo tutor or have a couple of tutors, opting for CRMs like TutorBird is best. Larger teams can find Teachworks or TutorCruncher to be more beneficial.
- If you want to grow at a fast rate, consider a CRM that offers automation, such as HubSpot or Keap.
- Your decision should also be based on whether you want to conduct one-to-one or group sessions.
- Based on your budget, you can opt for affordable free plans or premium plans for your business to grow optimally.
Conclusion
All it takes is the right CRM to boost your online teaching business. A CRM is more than just an application to log details or conduct online classes; it also includes other benefits and features such as online scheduling, reports, dashboards, etc. Some CRM also has integrated AI solutions that can contribute considerably to your online business’s growth. Always review any CRM’s complete features and pricing details before selecting the one you need. Also, you can connect with a sales representative or a chat assistant who can help you understand the offering better.
FAQs
Which is the best CRM for solo tutors?
You can get free plans on CRMs such as HubSpot or Zoho CRM as a solo teacher.
Does CRM handle invoicing and payments effectively?
Yes, considering that a CRM is designed to cater to online tutoring businesses, it is apt to handle invoicing and payments effectively.
Can you get customization in your CRM?
It depends on the brand that you are opting for. Some providers might have the option to customize a few features. It is best to speak to the sales representative if customization is possible.
Can I use CRM on my mobile phone?
Yes, several CRMs have optimized websites and mobile applications that you can access and manage on the go.
